AI Usage Terms

These AI Usage Terms govern access to and use of Willamette Records content in connection with artificial intelligence, machine learning, automated systems, datasets, and synthetic media. They supplement our Terms and Conditions and apply to all Willamette Records websites, services, and content.

Last updated: September 20, 2026. “Content” includes recordings, compositions, lyrics, vocals, stems, performances, videos, images, artwork, photographs, artist and character names, voices, likenesses, personas, branding, metadata, text, code, and all other materials owned, controlled, licensed, or administered by Willamette Records or its affiliates.

1. Acceptance and Priority

By accessing or using Content with an AI System, you agree to these Terms. “AI System” means any generative-AI, machine-learning, deep-learning, statistical, automated, or algorithmic model, tool, service, dataset, agent, application, or technology. If these Terms conflict with other permission applicable to an AI-related use, the more protective restriction applies unless Willamette Records expressly agrees otherwise in writing.

2. Express Reservation of Rights

Willamette Records expressly reserves all rights in the Content, including copyright, neighboring rights, trademark, publicity, privacy, contract, database, text-and-data-mining, and machine-learning rights. No license or permission is granted by access, availability, a robots instruction, a technical capability, silence, course of dealing, or the absence of a technological restriction.

3. No Training, Development, or Dataset Use

Without prior written permission, you may not use, copy, download, scrape, crawl, ingest, extract, reproduce, tokenize, label, annotate, transcribe, align, embed, store, transmit, or otherwise process Content to create, train, pretrain, fine-tune, ground, retrieve for, augment, evaluate, validate, test, benchmark, red-team, improve, or operate an AI System or dataset. This restriction applies to commercial and noncommercial activity and to direct, indirect, federated, distilled, synthetic, or derivative training methods.

You may not provide Content, links to Content, descriptions that substitute for Content, or representations derived from Content as prompts, system instructions, retrieval material, reference files, examples, targets, rewards, preference data, or other inputs to an AI System when the purpose or reasonably foreseeable result is model development, imitation, transformation, or generation of substitute content.

4. No Voice, Likeness, or Persona Simulation

You may not use an AI System to clone, simulate, imitate, recreate, synthesize, transform, or approximate the voice, singing style, appearance, movement, identity, likeness, persona, character, or other recognizable attributes of any Willamette Records artist, virtual artist, character, representative, or collaborator without express written authorization. This prohibition applies whether the result is labeled as synthetic, unofficial, parody, fan-made, or experimental where the use would violate applicable rights or these Terms.

5. No Unauthorized Synthetic or Derivative Content

You may not generate, publish, distribute, perform, advertise, monetize, license, sell, or otherwise exploit any synthetic recording, composition, lyric, stem, video, image, artwork, endorsement, interview, message, or other output that incorporates, is trained on, is conditioned by, or is designed to imitate protected Content. You may not create outputs likely to confuse people about authorship, origin, participation, sponsorship, approval, endorsement, or affiliation.

6. No Automated Extraction or Circumvention

You may not use bots, crawlers, agents, scrapers, browser automation, stream-ripping tools, capture devices, or other automated means to collect Content for an AI-related purpose. You may not bypass access controls, paywalls, authentication, rate limits, copy protection, watermarks, provenance metadata, robots instructions, content credentials, or other technical or contractual protections. You may not remove or alter copyright, trademark, attribution, rights-management, provenance, or AI-disclosure information.

7. Prohibited Products and Services

You may not develop, offer, distribute, or make available a product, service, model, dataset, plugin, agent, feature, or workflow that was developed or improved using Content without authorization; enables others to generate substitutes for Content; facilitates artist imitation or identity cloning; supplies Content as training or retrieval material; or represents that Willamette Records or an artist approved, contributed to, or endorsed the product when that is not true.

8. Search, Accessibility, and Other Limited Uses

Ordinary search-engine indexing for the limited purpose of returning links and short descriptive snippets may be permitted when it follows our technical instructions and does not create or enrich a training dataset, answer engine, content substitute, or generative feature. Automated accessibility tools may process Content transiently when necessary to provide access to a specific user with a disability, provided the Content is not retained or repurposed for training or product development. These limited allowances do not waive any right and may be revoked.

Fair use, fair dealing, quotation, criticism, commentary, news reporting, research, and other statutory exceptions remain available only to the extent they actually apply under governing law. Nothing in these Terms expands an exception or provides a contractual license.

9. User Inputs to Third-Party AI Systems

If you upload or submit Content to a third-party AI System, you are responsible for that provider’s use and terms. You must not grant the provider rights you do not possess or expose Content to retention, training, human review, disclosure, or reuse that conflicts with these Terms. Deleting an input or output later does not cure an unauthorized use.

10. Willamette Records’ Use of AI

Willamette Records compositions and productions may be developed through a combination of human creativity and generative AI technology. Our processes may include human conception, writing, direction, performance, editing, selection, arrangement, production, quality control, rights review, and release decisions. Any use of AI by Willamette Records does not place our Content in the public domain, waive rights, authorize third-party training, or permit imitation of our artists or virtual artists.

11. Attribution and Disclosure

Attribution alone does not authorize a prohibited use. Where Willamette Records grants written permission for an AI-related use, you must follow all scope, credit, labeling, provenance, content-credential, security, reporting, and deletion requirements in that permission. You may not conceal synthetic origin or misstate human or artist participation.

12. Reporting, Records, and Cooperation

If requested in connection with an authorized use or a credible rights concern, you must provide reasonable information about the Content used, sources, dates, systems, model versions, datasets, prompts, outputs, users, distribution, safeguards, retention, and deletion. You must promptly preserve relevant records, cooperate with reasonable investigation, and stop affected processing while the matter is reviewed.

13. Enforcement and Remedies

Unauthorized AI use may infringe copyright, trademark, publicity, privacy, contract, unfair-competition, or other rights. Willamette Records may suspend access, demand deletion and certified destruction, issue takedown or platform notices, notify service providers and business partners, seek attribution or accounting, and pursue injunctive relief, damages, costs, and any other available remedies. Our delay or failure to enforce a provision is not a waiver.

14. Indemnity

To the maximum extent permitted by law, you agree to defend, indemnify, and hold harmless Willamette Records, its affiliates, artists, licensors, licensees, officers, directors, employees, representatives, and service providers from claims, liabilities, damages, judgments, losses, costs, and expenses, including reasonable attorneys’ fees, arising from your violation of these Terms, unauthorized use of Content, AI System, dataset, or output, or infringement of another person’s rights.

15. Disclaimers and Limitation

Content and any authorized AI-related access are provided “as is” and “as available,” without warranties except where a written agreement expressly states otherwise. To the maximum extent permitted by law, Willamette Records disclaims implied warranties and is not liable for indirect, incidental, consequential, special, exemplary, or punitive damages arising from an AI System, dataset, output, or reliance on Content. Nothing excludes liability that cannot lawfully be excluded.

16. Changes, Termination, and Survival

We may change these Terms by posting an updated version and revising the date above. We may withdraw permission or terminate access when permitted by an applicable agreement or when these Terms are violated. Rights reservations, ownership provisions, restrictions, records obligations, indemnity, remedies, and provisions that by their nature should survive will continue after termination.

17. Governing Terms

These Terms are governed by the governing-law and dispute-resolution provisions in our Terms and Conditions. If any provision is unenforceable, it will be modified to the minimum extent necessary and the remaining provisions will remain in effect.

18. Permission and Contact

AI-related permissions must be granted in a written agreement signed by an authorized Willamette Records representative. For licensing or partnership inquiries, email syncrequest@willamettemedia.com. For suspected unauthorized use, use our Contact Us page and identify the Content, AI System, output, location, and any supporting evidence.